Job Position: Payment and Disbursement Officer

Job Summary:

We are looking for a  Payment and Disbursement Officer to join our finance team. The role is responsible for managing and processing payments, ensuring accurate and timely disbursement of company funds, and maintaining compliance with organizational policies and financial regulations. The ideal candidate will be detail-oriented, reliable, and able to work effectively with both internal and external stakeholders. The Disbursement Account Officer plays a vital role in ensuring smooth financial operations by managing disbursement processes, preparing payment vouchers, reconciling accounts, and maintaining accurate records

Duties and Responsibilities

• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, payroll, and general ledger entries;
• Assist in the preparation of monthly, quarterly, and annual financial reports, ensuring that all financial transactions are properly documented and reconciled;
• Help prepare and manage the company’s budget, assist with financial forecasting, and track performance against budgeted figures;
• Monitor cash flow, manage petty cash, and ensure sufficient funds for day-to-day operations;
• Support tax preparation and ensure timely submission of tax returns, maintaining compliance with tax regulations;
• Process and verify vendor invoices, ensure timely payments, and track outstanding balances;
• Ensure compliance with internal financial controls and processes, helping identify any potential areas for improvement;
• Oversee day-to-day administrative operations, including managing office supplies, coordinating maintenance, and ensuring that the office runs smoothly;
• Organize and maintain both financial and administrative records, files, and documentation, ensuring they are easy to access and in compliance with company policies;
• Assist in scheduling meetings, appointments, and travel arrangements for staff members, ensuring smooth day-to-day office operations;
• Serve as the first point of contact for both internal and external communications, handling inquiries and ensuring timely responses;
• Provide general administrative support to the team, including assisting in the preparation of presentations, reports, and other documents;
• Assist with ensuring the company’s administrative and financial activities comply with applicable laws and regulations;
• Act as a liaison between the finance and administrative departments, ensuring the efficient flow of information and coordination of tasks across functions;
• Provide necessary support for audits and assist in preparing documents required by auditors or regulatory bodies;
• Maintain confidential information and handle sensitive data with discretion and professionalism;

Requirements

Academic qualification 

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (required).

Additional qualifications  

• Strong understanding ability to manage budgets, expenses, and financial reports;
• Excellent organizational and multitasking skills;
• Strong communication skills, and ability to interact with internal teams and external vendors;
• Attention to detail and high accuracy in handling financial data and administrative tasks;
• Ability to identify areas for improvement and proactively suggest solutions to streamline processes;
• Ability to work independently, manage priorities, and meet deadlines in a fast-paced environment;
• Knowledge of office management practices and general business administration is an advantage.

Years of experience: Minimum of 3+ years of experience in a finance, accounting, or administrative role, with exposure to both financial and administrative duties

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